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As we all know, the onboarding process within any organisation can be a long and rigorous one. But what if there was a way to do this in a more timely and effective way? We have the perfect solution for you!
Designed with the needs of modern businesses in mind, our HR software provides a user-friendly way to seamlessly integrate new employees into your organisation. From entirely digital-signing capabilities to the creation of custom-built forms, we have you covered. Say goodbye to the headaches and hassles of traditional onboarding and hello to a more efficient way of doing things.
What is Employee Onboarding?
Onboarding is the process of integrating new employees into an organisation and helping them adjust to become productive members of their teams as quickly as possible. The time spent on this process varies greatly between organisations. However, the onboarding process typically spans from when an offer is made to when the employee begins making an impact in a role. Common onboarding activities that you may be familiar with include yielding job offers, training, and new hire paperwork.
How Important is Employee Onboarding?
We will talk more about the benefits of effective onboarding processes later in this post but to gain a sense of its impact, here are some research findings presented by the Society for Human Resource Management (SHRM).
- 69% of employees are more likely to maintain employment with an organisation for at least three years if they have had a great onboarding experience
- Employees who received a well-structured onboarding process were over 50% less likely to leave the company within three years
- 50% more new-hire productivity is observed in organisations with a standard onboarding process
Of course, this process can get quite disorganised and confusing, especially when traditional methods are used. New hires are often prone to jumping to premature conclusions, so when they experience poorly planned and executed onboarding processes, they may immediately be thinking that the organisation is not well-managed and question their decision to take the job. This is also known to be quite an emotional process so new hires have the potential to feel overwhelmed or even lost when presented with an unstructured onboarding process. We often hear that “It’s a mess! Every manager is doing their own thing – having their own version of the employment contract, their own forms…” But don’t stress. Thankfully, there are various steps you can take to reduce this.
Streamlining the entire process and taking it online with user-friendly software cuts through that HR clutter and allows you to engage in effective onboarding that gives your organisation a strong competitive advantage. This would not only help with boosting employee retention rates and success for new hires, but it would also help improve the efficiency of your organisation as a whole.
But you may be wondering, what is the BEST way to streamline the onboarding process?
This is where we can help.
Our Product
Introducing our all-inclusive onboarding platform. It allows you to have all your assets in one place as well as to build various onboarding packs that are ready to send to candidates. Our comprehensive and easy-to-use platform is used by human resource professionals all over the world to onboard new employees digitally, without the need to print or scan documents. You see the #1 feedback our HR-users get from their new hires is “that onboarding software thing… was something else!”.
Our software can streamline all the HR work by assisting you with putting together your personalised onboarding pack, facilitating its smooth internal approval, and sending it directly to the candidates. We have simplified the entirety of onboarding into an almost automatic 5-click process without compromising any employer control or the employee experience.
Our onboarding platform allows for:
- Digital-signing capabilities
- Welcome videos
- Training and induction videos
- Filling of e-forms (including tax & personal details)
- Uploading bank details
- Creating and filling of custom-built forms
- Many more features…
What Defines Good Employee Onboarding Software?
- Positive employee experience
- Positive employee value proposition (EVP)
- HR department & managers being on the same page
- Informs procurement (IT teams)
- Saves time & streamlines the process
To achieve a robust workforce and successful organisation, it is vital to prioritise a positive onboarding experience for employees. We take pride in the fact that our software is extremely user-friendly and accommodating.
Mobile-Enable Feature
Our mobile-enable feature helps to communicate the idea that you view your new hires’ time to be valuable and that you genuinely care about how they feel. Onboarding is not only about what they can bring to you and your organisation but you want to show that you are also willing to accommodate them. This is one way to evidently pass on that message. According to Forbes, one of the biggest business trends in 2023 is accelerated digital transformation. This typically involves integrating digital technology across all aspects of a business, from front-end customer interactions to back-office operations and supply chain management. Integrating innovative technology right at the beginning in the onboarding process can be an attractive feature for employees, as it portrays the organisation as adaptable and forward-thinking.
Digital Signature
Our mobile-enable feature allows new employees to sign documents electronically, which offers numerous benefits including convenience, speed, security, cost-efficiency, and an improved employee experience. Let’s dive a little deeper into these advantages and how they may be attractive for you.
With these digital-signing capabilities, employees no longer need to go through the time-consuming process of printing and scanning documents. Eliminating this need for physical paperwork allows for the instant processing and approval of multiple documents. Further, as you may have some security concerns with signing agreements digitally, rest assured that with modern encryption and security protocols, these phone signatures are just as secure as traditional pen-to-paper signatures. In terms of cost-efficiency, having this mobile-enable feature reduces the need for administrative staff to process and manage physical paperwork which allows them to focus on other areas of their business.
Onboarding Pack
Moving on from the focus on digital signing, our platform enables all agreements and forms to be accessible in one convenient onboarding pack that can be sent off with just a click of a button. We offer a positive EVP as with our software, it is easy for you to highlight the unique benefits of working for your organisation to your new hires. To put it simply, transparently and systematically communicating important information, such as flexible work arrangement conditions and benefits packages, to new hires is an effective strategy for boosting their morale and reducing confusion, all while showcasing a well-organised workplace. It reflects really well on the organisation as a whole and its management.
Internal Approval
Our software also contributes to effective communication and decision-making. It enables all authority-given HR professionals to gain access to the same onboarding platform, which warrants easy collaboration and agreement with one another to guarantee the new employee is quickly and professionally introduced to the organisation.
All of these factors help to inform staff procurement and to create, process, store, and secure all forms of electronic data regarding the onboarding process. Our platform integrates recruitment with all other human resource management software (HRMS) systems of your organisation to result in a seamless and automatic flow of requisition and approval data into your onboarding software.
Trust us when we say it will not only help save time for you, but it will also help boost overall company efficiency and productivity.
The key takeaways are that, when you’re looking for professional onboarding software, you should expect it to:
- Streamline all the HR work
- Organise and store all assets in a single content manager
- Create great experiences for new employees
That being said, we have created a user-friendly, mobile-enabled, and innovative solution that takes care of all these details and more. If you are curious and would like to learn more, have a deeper look at our all-inclusive onboarding features by clicking here.
Strengthen your company by streamlining your onboarding process today!
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