3 Tips for Creating Organizational Charts for Flexible Workplaces

In this post-pandemic era, it’s not uncommon for workplaces to embrace more flexible work arrangements. And with that in mind, having a clear visualisation of an organisation’s structure becomes even more vital than ever – especially for grasping work relationships, facilitating effective teamwork, and encouraging collaboration. 

However, creating Organizational Charts to accommodate these niche setups can be a bit like piecing together a complex puzzle. As I’m sure you can imagine, the frequent shifting of roles, lack of face-to-face interactions, and the miles (and sometimes oceans) between team members can turn creating Org Charts into a headache. 

So, to help make this process easier and to show you the most effective way to create Organizational Charts for hybrid and remote teams, we will outline 3 tips in this blog. Let’s start with one of the most important tips – using a web-based platform made specifically for HR teams.

Tip 1 – Use a Web-Based Platform for HR Teams

Whether you’re looking to visualise your organisation by division, team, task, location, or whatever suits your specific business needs, web-based HR platforms such as Martian Logic make Org Chart creation easy and accessible. These specialised HR tools equip you with everything you need to create Org Charts that cater to the unique needs of all organisational structures. And with their advanced built-in features, you can capture all of your employees and positions in a way that works best for you.

Multi-User Collaboration

Online Org Chart tools, such as the one offered by Martian Logic, allow multiple users to work on the platform simultaneously. Since it’s accessible from all web browsers, employees from any location can log on and start making edits whenever they need to. This allows changes to be made as they occur, keeping your Org Chart accurate and reliable at all times. That way, you can ensure new faces, farewells, tweaks to roles, and shifts in positions are shared instantly. It’s an effortless way to keep everyone on the same page and in the loop. 

Advanced Maintenance Tools 

With specialised HR tools such as the Martian Logic Org Chart builder, you’re no longer stuck with a diagram that is difficult to alter. You can effortlessly add, delete, or move entire branches and nodes on your Org Chart with just a few clicks, seamlessly carrying all the associated data along with each action. This allows you to capture frequent organisational changes, play around with your structure (without the risk of losing information), and discover which visual representation works best for you. 

Flexible Data Visualisation & Custom Tags

Specialised Org Chart platforms such as Martian Logic give you full flexibility when it comes to how you want to present your data. Depending on which details your organisation feels are important to capture, you can choose to either display them on the surface of the nodes or make them accessible by clicking into that node for further information. For example, if you have employees based in different locations, you may want to display their city and time zone on the surface-level, and keep their contact details, current projects, and remuneration (REM) information tucked away.

You can also use this Org Chart tool to attach custom tags to your employees and positions. This way, rather than having an overload of information and labels on your Org Chart, users can go into the platform and use the search bar to look for employees in specific locations, divisions, positions, etc. 

Tip 2 – Keep Your Org Chart Updated

For teams that don’t get the privilege of morning coffee runs with colleagues or seeing each other’s faces in the office every day, it’s hard to always be aware of when someone new is starting or when a key employee is moving on to another external role. That’s why, as the point of reference for reporting lines and employee/position details, it’s important to keep your Org Chart constantly updated to reflect changes occurring within the organisation. 

The most effective way to ensure your Org Chart is always up-to-date is by using a specialised HR tool like Martian Logic. Whether you manually edit information or use the built-in approval workflow, the appropriate changes will automatically update across the platform. This ensures that you avoid dealing with outdated, duplicated, or conflicting information, or even having to make the same changes in multiple places.

Tip 3 – Make Sure Your Org Chart Is Easy To Share

To make sure your employees are always on the same page (regardless of where they’re based), it is important to create an Org Chart that is easy to share. Using a generic diagram drawing tool to create an Org Chart may result in a large PDF file that takes a long time to download and send via email. So, a more effective alternative would be using tools such as the Martian Logic Org Chart which give you two options when it comes to sharing. You can either grab a share link from the platform and send it off directly, or you can use the embed link to share it on your intranet. Both options provide access to a real-time updating and interactive version of your Org Chart, allowing for greater clarity and instant information retrieval for all employees.

Key Takeaways

When creating Organizational Charts for hybrid or remote teams, it is important to use a tool that can accommodate the unique circumstances of flexible work environments. So rather than struggling with cookie-cutter diagram tools that can’t quite capture the essence of your team’s unique setup, we suggest using a specialised HR tool such as the Martian Logic Org Chart builder. 

With this web-based Org Chart tool made specifically for HR teams, you get access to everything you need to easily create Organizational Charts for flexible workplaces – maintenance and editing tools, instant updates, sharing options, and more. So get ready to embrace this versatile solution for efficiently managing your positions, employees, and reporting lines, regardless of whether you operate in-house or are spread across the globe.